The system your business has been missing.
When you know you’re losing time, leads or money but aren’t sure where, we map it, find the leaks, and build custom AI workflows and automations around the way you actually work.
Not a template. A system shaped to how you operate.
Some businesses know they’re leaking time and money, but can’t see exactly where, or what to build to fix it. This is where we design something specific to you.
We map how your business actually runs, find the manual work and the leaks holding you back, then build custom AI workflows, lead-handling systems and automations around your real processes. From first enquiry to booked client to repeat customer, the whole process runs with less friction and far less manual effort, with a partner who understands both the marketing and the technology.
Wherever the time and the leads are leaking.
Growth audit
We pinpoint exactly where leads, time and revenue are being lost, and what to fix first for the biggest impact.
Custom automations
Bespoke AI workflows that remove repetitive manual tasks and connect the tools you already use.
Lead-handling systems
Capture, qualify, route and follow up on every enquiry so nothing falls through the cracks.
CRM and pipeline set-up
A clean, automated pipeline so every lead is tracked, worked and reported on without manual chasing.
Internal workflow automation
Automate the admin, handoffs and reporting that eat your team’s day, freeing them for real work.
Strategy and roadmap
A practical growth strategy and a clear roadmap for what to build next, in priority order.
Concrete automations clients ask us for.
A few of the systems we build most often. Yours is tailored to your business, but these show what “custom AI” means in practice.
- Missed-call text-back
Every missed call triggers an instant text, so the lead doesn’t bounce to a competitor. - Old-lead reactivation
Wakes dormant enquiries with a friendly nudge and re-books the ones still interested. - CRM lead scoring
Ranks every lead by intent so your team works the hottest ones first. - Review requests
Asks customers for a review at the right moment, automatically. - Quote follow-up
Chases unanswered quotes and estimates before they go cold. - Appointment reminders
Confirms and reminds by text and email to cut last-minute drop-offs. - No-show recovery
Automatically re-books missed appointments instead of losing them. - Enquiry dashboard
One live view of every lead, where it came from and what happened next. - Internal SOP assistant
An AI trained on your processes that answers your team’s “how do we...” questions.
Most partners start with Pikul Front Desk. Larger and multi-site systems are scoped individually.
From messy and manual to clean and automated.
Before: manual
- Enquiries missed on evenings and weekends
- Replies hours late, leads gone cold
- Follow-ups forgotten in a busy inbox
- Leads scattered across phone, DMs and email
- No clear view of what is working
After: automated
- Every enquiry answered in seconds, around the clock
- Leads qualified and booked while they are hot
- Automatic follow-up until they reply
- One inbox and pipeline for every channel
- A live dashboard of leads and results
Map
We learn how your business actually runs and where the friction lives.
Diagnose
We find the leaks and the manual work costing you time, leads and money.
Build
We design and implement the AI workflows and systems around your processes.
Improve
We measure, refine and add to the system as your business grows.
Tell us where it hurts. We’ll build the fix.
Start with a 30-minute call with Rafal, or call him directly. Custom builds are scoped on the call and quoted in writing.
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